ANSWER MACHINE INTERFACE
FACSIMILE
The answer machine interface allows incoming
transmissions and telephone calls to be handled automatically
outside of normal working hours, on one telephone line. The convenience
of voice and data handled automatically can reassure callers.
Staff can easily ensure with just one touch of
a button that calls are not missed.
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AUTO-DIALLER
FACSIMILE
The auto dialler stores Facsimile numbers that
are regularly used. These can then be conveniently and quickly
retrieved for immediate dialling.
Time will be saved by not having to carefully
dial Facsimile numbers each time.
Staff will not need to remember or refer to long strings of numbers.
Each time the Auto-dialler will accurately dial the number, removing
the possibility of documents sent to the wrong recipient, thus
saving costs.
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AUTOMATIC DOCUMENT
FEEDER
PHOTOCOPIER, SCANNING
The automatic document feeder will allow several
documents to be placed in the machine at once. This speeds up
copying dramatically and is particularly useful with other facilities
such as Automatic double-siding and electronic collating.
Time will saved as copying jobs can be produced
in far shorter times, Staff will larger copy jobs much easier
to process, and with less effort.
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AUTOMATIC DOUBLE-SIDING
PHOTOCOPYING
Automatic double siding produces two sided documents,
without the need to re-insert pages or turn the documents over.
This can be from originals that have information on one side,
or even on both sides. A wide variety of paper types and qualities
can be used in sizes up to A3.
Document physical sizes are smaller
Less filing space is required
Cost reduction with paper of up to 50%
Professional looking documents
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AUTOMATIC FAX/PHONE
CHANGEOVER
FACSIMILE
The automatic fax/phone changeover facility will
allow a single telephone line to cope with both incoming telephone
and facsimile calls. The machine answers the call and listens
to the incoming sound. If it hears a Facsimile signal it switches
to fax mode, if not it switches to telephone mode and produces
a secondary ringing to alert the user. This can also be used
in conjunction with the answer machine interface.
This will reduce costs as only one telephone
line is required. Time will be saved as the machine will deal
with facsimile calls automatically, with only telephone calls
requiring the user’s attention.
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AUTOMATIC MAGNIFICATION
SELECTION
PHOTOCOPYING
When reducing or enlarging standard sized documents
such as A3 or A4, Automatic magnification selection reduces the
number of key strokes required to produce the required result.
This will save costs as wasted copies will be
reduced, time will be saved as left operator involvement is required.
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AUTOMATIC PAPER SELECTION
PHOTOCOPYING, PRINTING
Automatic paper selection will select the correct
size of copy or print paper to match your document.
Running costs are reduced with far less wasted
pages.
Time is saved each as paper supplies do not need to be manually
selected.
Printing and copying is made easier for the user, with far less
involvement required.
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AUTOMATIC START (FROM WARM UP)
PHOTOCOPYING
While the photocopier is warming up, a copy job
can be programmed and left ready, Automatic Start will then copy
the job without the need for you to return to the machine.
Time is saved as waiting for the machine to warm
up is eliminated.
Copying is easier for the user, with less involvement required.
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AUTOMATIC TRAY SWITCHING
PHOTOCOPYING, PRINTING, FAXING
If more than one paper supply has the same size
of paper, Automatic Tray Switching, immediately uses the next
available supply as each becomes empty. This requires no user
intervention.
Time is saved with more work produced between
re-filling.
Maximum use is made of the machines productivity
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BATCH TRANSMISSION
FACSIMILE
Batch transmission allows multiple documents
that are for the same destination and do not need to be sent
immediately, to be scanned into the machine at different times
of the day, and then sent as one transmission at a pre determined
time.
The machine will not be tied up with non-essential
transmissions during the working day, this will free up more
Staff time.
By sending them at the same time, running costs will be reduced
by using the most cost effective time to send especially if sending
abroad.
Security will be enhanced, as personnel will know at what time
the batch of documents will arrive.
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BLACK AND WHITE REVERSE
(POSITIVE / NEGATIVE)
PHOTOCOPYING, PRINTING
Black and white reverse produces an exact negative
copy of the original document without changing the page’s
orientation.
This allows a totally different view for presentation,
as the orientation is not changed details and text remain correctly
represented.
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BLOCKING UNWANTED FAXES
FACSIMILE
This feature can prevent the reception and subsequent
cost of receiving unwanted facsimile information. The number
of the offending machine is input, and then all further receptions
from that number are blocked.
Every year hundreds of thousands of unsolicited
and unwanted pages are received. This represents a substantial
cost. By blocking receptions from these numbers the cost of printing
out the unwanted page is removed. Staff will save time as they
will not have to sift through incoming information to dispose
of the unwanted material.
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BOOK COPY OR DUAL
PAGE MODE
PHOTOCOPYING
Book copy will provide copies of both facing
pages of a book when placed on the platen glass.
This will provide Staff with accurately copied
documents and will save time and wasted copies.
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BOOK FAX
FACSIMILE
By using a platen glass, such as on a photocopier
or flat bed scanner, pages from books can easily be transmitted
as can three dimensional objects.
The cost of having to photocopy books or objects
so that they can be faxed, will now be saved. In addition Staff
time will also be saved by removing this time consuming step.
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BOOKLET MODE (PAMPHLET MODE)
A5 (A4 folded) and A4 (A3 folded)
PHOTOCOPYING
Booklet copy mode will scan all of the originals
to be used in the production of the booklet. It will then format
the order of the pages to ensure the finished article is printed
out correctly.
Saves time, Staff are able to produce perfect
booklets, easily and fully automatically.
Costs will be reduced as Booklet work can be produced in house
rather than having to outsource.
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BROADCASTING
FACSIMILE
Broadcasting is a very efficient and speedy way
to send the same document to more than one location, without
the need to re-insert the original and dial each time. The machine
will send the document to each number selected, if the number
is engaged, it will be returned to later. When the Broadcast
is finished a report will be generated. Security will be improved
as sensitive and confidential documents are less likely to be
sent to the wrong location.
Time will be saved, as a document sent to 50
locations will take fractionally longer involvement for a member
of Staff, than sending to a single location.
If this facility is regularly used, a single button can be programmed
which will reduce Staff frustration and reduce queues at the machine.
Security is enhanced with less worries about the documents being
sent in error to the wrong people.
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BY-PASS PAPER FEED
PHOTOCOPYING, PRINTING
The By-Pass Paper feed is a straight paper path
through the machine that will allow reliable feed of much heavier
paper, card and even labels in some cases up to 200gsm in weight.
For short jobs, rather than interfere with the main paper supplies
it is more convenient to place the required paper etc on the
BY-Pass Paper supply.
Safer feeding of heavier paper etc, with less
jams, will save time.
Staff will be able to copy onto unusual things more quickly, and
are less likely to leave unused material in the machine.
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COMBINE COPY (2 ON 1 PAGE, 4 ON
1 PAGE ETC.)
PHOTOCOPYING
This facility will allow more than one original
to be copied onto a side of paper. The machine will automatically
reduce, and line up the documents so that they fit onto the page.
In conjunction with automatic double-siding this capacity can
be increased.
Storage costs can be reduced as several pages
can occupy the same space as just one.
Presentation will be improved with comparisons between documents
made easier.
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CONFIDENTIAL PRINTING
PRINTING
Confidential printing allows documents to be
sent to the printer without immediate output.
By then keying in a code the Confidential document will be printed
out as you wait.
Staff will find that secure printing of documents
of a delicate or confidential nature is quick and easy to use.
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CONFIDENTIAL SEND
AND RECEIVE FAX
FACSIMILE
When documents are transmitted Confidentially,
they do not automatically print out at the receiving machine.
When a code is entered, the Confidential document is then printed
out.
This offers a confidential information exchange,
and complete control over access to incoming documents from the
facsimile machine.
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COPY AUDITOR
PHOTOCOPYING
Copy Auditor requires a pin number to entered
to use the machine. The auditor can store information to do with
usage and can provide levels of restriction, such as the quantity
of copies that can be asked for.
By regulating access, costs can be controlled
and reduced. Unauthorised copying can be eliminated without causing
any Staff delays.
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COPY INTERRUPT
PHOTOCOPYING
The Copy Interrupt facility allows a long copy
job to be interrupted for something urgent. This is without the
need to cancel the existing job completely, which would require
re-starting the original work from the beginning. This facility
will remember how far the original job had progressed and will
continue from the point of interruption.
Time will be saved by removing queues for higher
prioritised work.
Staff will benefit from the removal of the frustration of waiting.
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COPY JOB MEMORY
PHOTOCOPYING
Rather than having to remember how to programme
the copier to produce complex and involved copying jobs, Copy
Job Memory can store them within the machine. To reprogram the
machine automatically, just push the selected memory button.
Staff Time is saved as programme details do not
need to be noted down.
Costs are reduced as wasted copies from mistakes will be less.
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COVERS MODE
PHOTOCOPYING, PRINTING
Covers mode allows automatic placement of covers
onto finished documents. The material used for the covers is
normally placed in a straight paper path supply, such as a "by
pass" so that heavier material than usual can be used. Front
and back can be placed on each finished set, information can
even be printed on the front cover.
Covers mode will save time for Staff as they
will not need to manually lay out documents to place covers.
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DELAYED TRANSMISSION
FACSIMILE
The Delayed transmission facility allows documents
to be sent at a particular time over a twenty four hour period.
The process is straightforward, requiring only a send time to
be input.
This can reduce costs by taking advantage of
lower rate call times. Sensitive documents can be timed to arrive
when the correct person is available.
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DIRECTION MAGNIFICATION
(VARIABLE X AND Y ZOOM)
PHOTOCOPYING
This facility allows copies of documents to be
reduced or enlarged independently in different directions. For
example, height enlarged, width reduced.
This particularly useful to fit unusual sized
originals into an available space, this will reduce costs as
the work can be produced in house.
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DOUBLE-SIDED
FACSIMILE RECEPTION
FACSIMILE
Double-sided Facsimile Reception is a facility
that allows two sided documents to be received and printed in
their original format. This feature is particularly useful in
conjunction with Double-sided Facsimile Transmission.
Staff time will be reduced as documents will
be received easily and conveniently in their original format.
Costs will be reduced as the amount of paper can reduced by up
to 50%.
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DOUBLE-SIDED
FACSIMILE TRANSMISSION
FACSIMILE
Double-sided Facsimile Transmission is a facility
that allows two sided documents to be sent in one transmission.
Conventional machines will require separation of the pages. This
feature is particularly useful in conjunction with Double-sided
Facsimile Reception.
Staff time will be reduced as documents will
be sent easily and conveniently.
Two sided documents will be sent in the correct order, with the
minimum of effort.
Costs will be reduced as documents will not need to be photocopied
before sending.
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DUAL ACCESS FACSIMILE
FACSIMILE
Dual Access allows a Document to be scanned into
memory ready for sending, whilst the machine is receiving an
incoming document or printing out something already received.
It also allows automatic receiving when scanning a document.
Saves time and effort for Staff as having to
wait for the machine to complete the current task is eliminated.
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EDGE AND CENTRE ERASE
PHOTOCOPYING
The edge and centre erasing feature will delete
an area around the outside of a document and if centre erase
is used, along the centre line. The amount of deletion is variable,
and is particularly useful for removing shadows when copying
books, and for removing edges and unnecessary details from Facsimile
receptions etc.
Presentations and document quality will be improved
with this feature. Staff time will be saved as it removes the
need for manual editing. Sensitive and confidential data can
easily be removed from copies.
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ELECTRONIC SORT
PHOTOCOPYING, PRINTING
Electronic sorting provides collating of sets
of documents without the need for an external mechanical "sorter".
This can be with short runs or long and involved copy or print
jobs.
Time will be saved as Staff do not need to manually
collate documents that re copied or printed.
As Electronic collating requires no external mechanical device
it will represent a lower cost than a conventional sorting device.
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FINISHERS
PRINTING, PHOTOCOPYING
Finishers offer more flexibility with where the
document arrives when it is printed out. If there is only one
output tray then everything ends up in one pile. Finishers will
direct the finished copy or print to a specified location to
ensure fast, easy retrieval. This can be used in conjunction
with many other facilities including, stapling and hole punching.
Staff will benefit from saved time and greater
convenience with a finisher. Documents are far less likely to
become mixed up with another copy or print job.
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FIRST COPY TIME
PHOTOCOPYING
If high proportion of the photocopying to be
produced is single copies, or perhaps two or three copies, the
speed that a photocopier the first page is more important than
the claimed "copies per minute" figure.
Time will be saved when waiting for the first
copy.
Queues at the machine will be reduced with single copy type jobs.
Staff frustration will be kept to a minimum, and productivity to
the maximum.
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FIRST PRINT TIME
PRINTING, FACSIMILE
The speed that a printer or facsimile machine
produces the first page, or print can vary considerably. Although
a device may claim a high "pages per minute" figure,
this is not so relevant if most of your documents are single
prints. In conjunction with "Memory", printers especially
can be very productive on multiple, short print runs.
Time will be saved when waiting for the first
print.
If several print jobs are sent close together, a fast first print
speed machine will process them quicker than a high "pages
per minute" machine.
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HARD DISK
PHOTOCOPYING, PRINTING
A hard disk will allow more advanced benefits
to be used, and will process larger jobs and files both quicker
and more efficiently. In some instances it will enable commonly
used files or documents to be stored, ready to be easily printed
out.
Time will be saved with faster processing of
work, additional quality and benefits will be available to Staff.
Auto wipe hard disks can be used, as well as complete removable
drives for total security control.
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IMAGE REPEAT (REPEAT COPYING)
PHOTOCOPYING
Image repeat (repeat copying) scans the image
on the document and will then repeat it a given number of times
on a page. The size, number of repeats and direction are variable.
Cost savings can great if multiple small copies
of a single item are required.
Staff time will be saved as the process is fully automatic
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HOLE PUNCHING FACILITIES
PRINTING, PHOTOCOPYING
If a Hole Punching Facility option is used, documents
can be produced ready punched with two or four holes for despatch.
Booklets and pamphlets can be produced as a finished article.
In conjunction with automatic double-siding, and stapling, most
applications can be catered for.
Documents presently outsourced for hole punch
finishing can be produced in house, dramatically reducing total
costs.
The quality of presentation will be on a par with commercially
finished work.
Staff can produce their own complete documents very quickly, saving
time and meeting short deadlines.
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MARGIN SHIFT
PHOTOCOPYING
Margin shift will move the image across the page
to allow a "binding margin"
The amount of movement Margin shift will apply, and the direction
will be determined by the user. Some machines will allow differing
amounts of movement between the two sides of a double-sided document.
Margin shift will ensure that if holes are punched
in documents, or if a document needs to be clipped to a note
board, text is not lost.
This will reduce wasted copies, and so will reduce wasted time
and costs.
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MEMORY FOR FACSIMILE
FACSIMILE
The standard benefits such as the quantity of
pages that can be scanned in are memory dependant. Out of paper
and out of toner etc. Will require memory to store documents
that cannot be printed out. As documents are not left with the
machine during transmission, Security will be enhanced.
With additional memory Staff can be assured that
the Facsimile machine will process documents as speedily as possible.
When the paper or toner runs out the machine will store incoming
pages until supplies are replenished.
Security is improved, as Confidential and sensitive documents will
not need to be left unattended.
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MEMORY FOR PHOTOCOPYING
PHOTOCOPYING
The amount of memory available, can dictate what
benefits are available. For presentation work extra memory is
recommended. As the document is held in memory during multi copying,
the original can removed immediately for security.
High quality documents can be produced speedily,
reducing time and effort spent by Staff.
Security is enhanced as confidential documents will not need to
left on the platen glass during copying.
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MEMORY FOR PRINTING
PRINTING
When printing, the amount of available memory
will dictate how quickly a job is processed. In some instances,
the amount of memory will dictate whether or not a document can
actually be printed out. Additional memory is recommended.
With additional memory staff can speedily produce
complex and high quality documents, saving time and effort.
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MODEM SPEED
FACSIMILE
The modem speed that the Facsimile machine uses,
will dictate the speed with which documents are sent and received.
A faster modem will reduce telephone line charges,
and Staff will be finished at the facsimile machine in a shorter
time.
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MULTIFUNCTION
PRINTING, PHOTOCOPYING, FACSIMILE, SCANNING
A Multifunction device will offer more than one
specific function. It can replace several devices, with a reduction
in the amount of space needed and electricity required. This
can also aid security by ensuring documents can be processed
in one location.
Particularly useful where space is at a premium,
or where secure access is required.
This will also reduce costs over purchasing several individual
devices
Security will be enhanced in as Staff will not need to remove confidential
or sensitive material.
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MULTIPLE PAPER SOURCES
PHOTOCOPYING, PRINTING, FACSIMILE
Additional paper sources can hold large quantities
of a particular type of paper, or different grades, sizes and
colours. In conjunction with "Automatic tray switch" long
documents can be produced automatically from a variety of paper
sources.
Staff time will be saved by not having to swap
different paper type in a machine, this will also reduce wastage
from documents produced on the wrong paper.
Frustration will be reduced by having the correct paper on line.
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PAGE NUMBERING
PHOTOCOPYING
This facility correctly numbers photocopied pages
as they are printed out. This can be in different formats including
showing the total quantity for example 1of5, 2of5 3of5 etc.
Saves time for Staff with no additional external
or manual page numbering required, and also improves the presentation
quality of the finished document.
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PHOTO-MODE
PHOTOCOPYING, PRINTING, FACSIMILE
Photo-mode will offer much better quality of
reproduction where a multi shade document is to be used. This
is particularly noticeable where colour is used instead of black
and white. The device scans the document in more detail to ensure
that variations in tone and shading are reproduced.
Presentation will be improved with a sharpness
and clarity previously unseen.
Even documents transmitted will be legible and clear.
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POLLING
FACSIMILE
Polling is a facility that allows a machine to
receive information from another machine automatically. The machine
instigating the call is charged, and can dictate the time the
information is received.
Staff can control when information is received
to increase security and productivity.
Because information exchange is managed, costs will be reduced.
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POWER-SAVE (ENERGY SAVE)
PRINTING, FACSIMILE, PHOTOCOPYING
Power-save is a processor-controlled mode that
regulates the power required by a device during the work day.
Programmable, it will reduce the amount of power used during
periods of inactivity. As soon as the device is required, full
power is restored automatically.
Cost savings can made as the device will consume
less electricity. This also has an environmental impact as well
as a positive effect on staff.
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PRE-SET COPY/PRINT
STAMPS
PHOTOCOPYING, PRINTING
Standard Office type stamps such as "COPY" "PRELIMINARY" and "CONFIDENTIAL" can
be printed over the document, as can individually customised
statements, and with a choice of positions.
Security awareness of document security is assured,
and eliminating an additional process saves time.
Document presentation is enhanced over using external rubber ink
stamps.
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PRINT PROCESSOR
PRINTING
The Print Processor, or "clock" speed
relates the speed of an internal processor inside a printer.
This directly, in conjunction with memory will affect how fast
a document will be printed.
Faster printing will save Staff time and free
up valuable resources.
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REDUCTION AND ENLARGEMENT
PHOTOCOPYING
This facility allows outsize and non-standard
documents to be copied onto available paper sizes. It can also
be used for enlarging information to ease readability.
Standardising onto conventional paper sizes will
save costs and reduce filing sizes.
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REVERSE ORDER PRINT OUT
PRINTING, PHOTOCOPYING
When the copy or print job is printed out face
up, the first page received will be at the bottom of the completed
document. Reverse Order Print Out takes the whole job into memory
and then prints the last page first, keeping the page order correct.
Saves time and effort for Staff as restoring
the page order is fully automatic.
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ROTATION COPYING
PHOTOCOPYING
This feature automatically "rotates" the
image to fit the available paper in the machine. For example,
if a document is copied in portrait orientation, and the only
available paper is in landscape.
This will produce a cost saving as far less wasted
copies will be produced.
Presentation will be improved as less copies will be used with
the wrong orientation.
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SCAN ONCE, COPY MANY
PHOTOCOPYING
Analogue copiers must make a scan for each copy
produced. With Scan once copy many, the image is scanned into
memory, and then the number of copies required are produced.
Cost and time will be saved as this facility
will reduce wear, and lower "down time".
As a consequence costs will be reduced.
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STAPLING FACILITIES
PRINTING, PHOTOCOPYING
If a Stapling Facility option is used, documents
can be delivered ready stapled for distribution. Simple top corner
stapling, twin side stapling and even centre saddle stapling
can assist booklets and pamphlets to finished quickly. In conjunction
with automatic double-siding, and hole punching, most applications
can be catered for.
Documents presently outsourced for stapling can
be produced in house, dramatically reducing costs.
The quality of presentation will be on a par with commercially
finished work.
Staff can produce their own complete bound documents very quickly,
saving time and meeting short deadlines.
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TANDEM COPYING
PHOTOCOPYING
Tandem photocopying is the facility to link two
similar or same machines to divide copying jobs. The copy job
is placed in one machine and Tandem Copying will employ the second
machine to produce half of the work. This can double the copy
speed, and halve the time needed to complete the copy job.
Time will be saved as Staff can effectively double
their productivity without additional cost.
Savings can be made as two smaller machines can act as one large
one when required.
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TANDEM PRINTING
PRINTING
Tandem Printing is the facility to link two similar
or same machines to divide printing jobs. The print job is sent
to one machine, and Tandem Printing will employ the second machine
to produce half of the work. This can double the print speed,
and halve the time needed to complete the work.
Time will be saved as Staff can effectively double
their productivity without additional cost.
Savings can be made as two smaller machines can act as one large
one when required.
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